Working time

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Model documents and policies

Downloadable and customisable documents relating to working time. For more information see the employment law pages on Working time.
Table of contents

Contract clauses

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Agreement to opt out of 48 hour working week

 (55 KB)
Last Modified: 01 Jun 2013
Employees who wish to opt out of the statutory maximum average working time of 48 hours a week should sign this agreement to confirm their agreement.
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Overtime contract clause

 (55 KB)
Last Published: 03 Jun 2016
This document contains a choice of two clauses, one that applies to those paid waged and one that applies to those earning salaries.

Letters

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Letter asking an employee to provide details of secondary employment or work

 (55 KB)
Last Modified: 01 Jun 2013
This letter can be sent to an employee undertaking secondary employment asking them to provide specific details of this to ensure they are not working more than 48 hours per week, which would be in breach of the Working Time Regulations 1998.
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Letter in response to an employee who has opted out of Sunday working

 (55 KB)
Last Modified: 01 Jun 2013
Use this letter template to acknowledge an employee's request to opt out of Sunday working and to explain their rights and confirm that they will no longer be required to work on Sundays.

Policies

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On-call policy

 (55 KB)
Last Modified: 22 Nov 2013
This policy clarifies the organisation's approach to on-call working, explaining the rights and responsibilities of employees who are on call.
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Policy on concessions granted for watching/attending a sporting or special event of national importance

 (53 KB)
Last Modified: 01 Jun 2013
This policy covers the Company's position on time off or change of work patterns for attending or watching sporting or special events, including the application procedure.
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Policy on overtime

 (53 KB)
Last Modified: 01 Jun 2013
This policy outlines the Company's position on overtime, that it should be approved in writing by a relevant manager beforehand, and at what point there will be an enhanced rate of pay.
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Policy on voluntary reduced working hours

 (53 KB)
Last Modified: 01 Jun 2013
This policy states that employees wishing to temporarily reduce their working hours should request this in writing, and that the Company will endeavour to accommodate such requests where practicable.
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Second job policy

 (56 KB)
Last Modified: 01 Jun 2013
This policy covers the process for notifying the organisation, conflicts of interest, confidential information, working time and working in a second job when on sick leave from the organisation.
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Working time policy

 (57 KB) MODIFIED
Last Modified: 25 Aug 2016
The purpose of this policy is to set out the organisation’s approach to working hours, including information on daily hours, rest breaks, weekly hours, night work and annual leave.
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Young workers policy

 (56 KB)
Last Modified: 01 Jun 2013
This policy sets out the rules relating to the employment of young people, including information on hours of work and health and safety.