Fixed-term workers

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Model documents and policies

Downloadable and customisable documents relating to fixed-term workers. There is also a Fixed-term employment contract and a Fixed-term employment contract with restrictive covenants available on the Types of contract section.

For more information see the employment law pages on fixed-term workers.
Table of contents

Letters

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Letter confirming end of a fixed-term contract

 (52 KB)
Last Modified: 25 Jul 2014
This letter can be sent to a fixed-term worker to confirm the date that their contract will end on and outlining the reasons why the contract cannot be renewed. The letter also confirms that the employee’s final salary will include payment for any holidays accrued but not yet taken and confirms the date on which this payment will be made.
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Letter offering fixed-term contract

 (53 KB)
Last Modified: 25 Jul 2014
This letter can be used to make an offer of fixed-term employment. The letter confirms the period of the fixed-term contract and includes options for the fixed-term contract to cover employees who are absent from work or to work in connection with a specific project or task.
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Letter offering to extend or renew fixed-term employment

 (54 KB)
Last Modified: 25 Jul 2014
This letter can be sent to a fixed-term worker to offer an extension or a renewal of their fixed-term contract. The letter confirms the dates of the extension or renewal and also sets out that the company reserves the right to terminate the contract earlier than specified by giving notice in accordance with the contract of employment.

Policies

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Employment of temporary and fixed term workers policy

 (56 KB)
Last Modified: 29 Mar 2016
This policy covers fixed-term, casual and seasonal staff, both those directly employed by the company and those who come through agencies. The policy outlines the rights of fixed-term workers as well as the renewal and termination of fixed-term contracts.