General staff benefits

Find out about HR-Inform

To access all of HR-Inform you need to:

Model documents and policies

Downloadable and customisable documents relating to general staff benefits.
Table of contents

Contract clauses

Word

Company cars contract clause

 (55 KB)
Last Modified: 01 Jun 2013
This contract clause for the use of a company car covers: liability of both employer and employee, expenses incurred during work hours and personal use, and use of the car outside of work.
Word

Contract clause on company cars for sales people

 (56 KB)
Last Modified: 01 Jun 2013
This is a standard contract clause covering the terms of use of a company car for sales people. It gives terms for business and personal use, fuel costs, general liability, expenses incurred by both parties and what happens at termination of the contract.
Word

Contract clause on payments for acting up or deputising

 (55 KB)
Last Modified: 01 Jun 2013
This contract clause explains that on occasion an employee will be required to act as deputy or in another role to meet the needs of the business and covers the details of rate of payment for such deputising or acting up, as well as stating that training and notice will be given if the need arises.
Word

Expenses contract clause

 (55 KB)
Last Modified: 01 Jun 2013
This contract clause states that employees may submit an expenses claim for expenses properly incurred on behalf of the company if employees have valid receipts and line manager approval.
Word

Mobile phones contract clause

 (55 KB) MODIFIED
Last Modified: 26 Aug 2016
This contract clause gives the responsibilities and terms of use for a company mobile phone. These include both business and personal use, expenses incurred through personal use, liability and damage and the process to follow at the termination of employment.
Word

Standby or call out allowance contract clause

 (55 KB)
Last Modified: 01 Jun 2013
This contract clause sets out how the company's standby rota will be organised and outlines employees' entitlement to a standby allowance and rates of payment for call outs.

Forms

Word

Agreement for repayment of a season ticket/welfare/financial hardship loan

 (56 KB) MODIFIED
Last Modified: 26 Aug 2016
This template sets out an agreement with an employee, who has requested a loan for a season ticket, welfare or financial hardship, including the terms and conditions of the loan and how this will be paid back to the organisation.
Word

Application for an annual season ticket loan

 (53 KB) UPDATED
Last Modified: 30 Aug 2016
This form can be used by an employee to request an annual season ticket loan. The form includes sections for HR and the Payroll/Finance department to complete to process the annual season ticket loan.
Word

Employee form to apply for a season ticket/welfare/financial hardship loan

 (54 KB) MODIFIED
Last Modified: 26 Aug 2016
This form can be used by an employee to apply for a loan for a season ticket, welfare or financial hardship. The form details the amount the employee wants to borrow and the reasons for applying for the loan. The form also includes options for the employee to choose how to repay the loan.

Policies

Word

Business travel policy

 (56 KB)
Last Modified: 01 Jun 2013
This policy is aimed at staff travelling on official company business paid for by the company and covers approval, suppliers, air, rail and car travel, and travel expenses.
Word

Company cars policy

 (60 KB) MODIFIED
Last Modified: 26 Aug 2016
This policy covers details of licenses required, sharing details of previous driving offences, personal use of company cars, fuel and damage liability, car allowances, maintenance, accidents and any criminal offences committed in the car. It includes company driving guidelines covering the use of hand held and hands free mobile phones.
Word

Employee of the month policy

 (57 KB)
Last Modified: 01 Jun 2013
This policy covers identifying employee of the month, announcing employee of the month and nature of the award.
Word

Expenses policy

 (58 KB) MODIFIED
Last Modified: 26 Aug 2016
This policy covers details relating to the authorisation and reimbursement of business expenses, including the responsibilities of both employees and managers, the types of expenses that the company will reimburse and the expenses claim procedure.
Word

Fuel card policy

 (58 KB)
Last Published: 29 Mar 2016
This policy covers details relating to the administration of a fuel card system for employees whose work involves frequent travel, including types of fuel card, dealing with lost or stolen cards and monitoring fuel use.
Word

Long-service awards policy

 (54 KB) UPDATED
Last Modified: 26 Aug 2016
This policy covers long-service awards, what they are and who is eligible for them, and the basic procedure to follow.
Word

Policy on discounted goods available for staff

 (55 KB)
Last Modified: 01 Jun 2013
This policy covers the eligibility criteria for discounts, evidence of employment required to get a discount, the terms of use, the organisation’s policy against re-sale, the rights of the company regarding discounts and who to talk to regarding staff discounts.
Word

Recruitment referral bonus scheme policy

 (56 KB)
Last Modified: 01 Jun 2013
This recruitment referral policy includes information on exemptions, the process for referral, the referral bonus, misleading referrals, disputes over referrals and the removal of the recruitment referral bonus.
Word

Season ticket/welfare/financial hardship loans policy

 (53 KB)
Last Modified: 01 Jun 2013
This policy covers interest-free loans that the Company may make to employees for season tickets, welfare or financial hardship, and the procedure to follow.
Word

Suggestion scheme policy

 (56 KB)
Last Modified: 01 Jun 2013
This suggestion scheme policy includes information on the submission and processing of a suggestion, the role of the suggestion scheme committee and their process for considering suggestions, and the reward that will be made for a successful suggestion.