Job applications

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Model documents and policies

Downloadable and customisable documents relating to job applications. For more information see the employment law pages.
Table of contents

Forms

Word

Application form for external applicants

 (39 KB)
Last Modified: 28 Nov 2014
This job application form should be sent to external applicants and covers personal details, educational, technical and professional qualifications, personal development and a data protection statement.
Word

Application form for internal applicants

 (53 KB)
Last Modified: 28 Nov 2014
This job application form outlines the process for internal applicants applying for internal jobs and allows the employee to add any information that is relevant to their job application.
Word

Competency application form

 (54 KB)
Last Modified: 01 Jun 2013
This competency application form should be included in the application pack for job candidates. Applicants should use the form to set out how they meet the requirements of the role.
Word

Equal opportunities recruitment monitoring control sheet

 (34 KB)
Last Modified: 01 Jun 2013
This monitoring control sheet can be used to analyse equal opportunities data collected during recruitment to ensure that gender, age, disability, sexuality, religion and ethnicity targets are met.
Word

Equal opportunities recruitment monitoring form

 (55 KB)
Last Modified: 01 Jun 2013
This equal opportunities monitoring form includes sections on ethnicity, gender and disability.
Word

Form for a job applicant to consent to a medical examination

 (55 KB)
Last Modified: 15 May 2014
This form should be used to gain consent for a job applicant to undergo a medical examination. The form outlines their rights in full as set out in the Access to Medical Reports Act 1988.
Word

Job applicant form to claim expenses for attending an interview

 (53 KB)
Last Modified: 01 Jun 2013
This form is for a job applicant to claim expenses for attending an interview, with details of the journey, mileage and expenses incurred.
Word

Job applicant form to grant the employer permission to verify qualifications

 (53 KB)
Last Published: 01 Jun 2013
This form is for a job applicant to give their permission (or deny permission) for their qualifications to be verified by the company.
Word

Job application form example 1

 (34 KB)
Last Modified: 01 Jun 2013
This example job application form includes sections on personal information, qualifications, current and previous employment, as well as space for the details of referees.
Word

Job application form example 2

 (38 KB)
Last Modified: 01 Jun 2013
This example job application form includes sections for personal information, qualifications, current and previous employment, as well as a section for the applicant to outline their preferred working arrangement.
Word

Job application form example 3

 (43 KB)
Last Modified: 01 Jun 2013
This example job application form includes sections for personal information, qualifications, current and previous employment, as well as a declaration of exemption from the Rehabilitation of Offenders Act 1974.
Word

Previous employment continuation sheet

 (52 KB)
Last Modified: 01 Jun 2013
This form can be attached to an application form if an applicant needs to list more details of their previous employment.

Letters

Word

Letter acknowledging request for an application pack

 (54 KB)
Last Modified: 01 Jun 2013
This letter acknowledges a request for an application pack, thanks the applicant for their interest in the position, outlines what is included in the application pack, gives the closing date for applications and sets out the selection process.
Word

Letter responding to a request for information about basic employment and working

 (54 KB)
Last Modified: 01 Jun 2013
Use this letter template to respond to a request for information about working conditions and facilities and to confirm details of basic pay, bonuses, pay increases and working time.
Word

Letter responding to a request for information about facilities or vacancies

 (54 KB)
Last Modified: 01 Jun 2013
Use this letter template to respond to an employee who has requested information about collective facilities that they are entitled to and how the company advertises job vacancies.