References

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Model documents and policies

Downloadable and customisable documents relating to references. For more information see the employment law pages.

Contract clauses

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Contract clause in job offer letter to an applicant who has been offered a job

 (51 KB)
Last Modified: 29 Nov 2013
This contract clause informs the applicant that the job offer is dependent on receipt of satisfactory references.

Forms

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Form to grant permission for an employer to seek references

 (54 KB)
Last Modified: 01 Jun 2013
This form is to be completed by job applicants giving details of referees that they authorise the company to contact on their behalf for references.

Letters

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Letter providing a reference for a former employee

 (53 KB)
Last Modified: 01 Jun 2013
This letter is to provide a reference for a former employee, giving their former job title, duties, dates of employment and reasons for leaving the company.
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Letter rejecting a candidate because their references are unsatisfactory

 (53 KB)
Last Modified: 01 Jun 2013
This letter withdraws a conditional offer of employment owing to an unsatisfactory reference received.
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Letter requesting a reference

 (53 KB)
Last Modified: 01 May 2013
This letter can be sent to a prospective employee's former employer to obtain a reference.

Policies

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Policy on giving references

 (56 KB)
Last Published: 23 Nov 2015
This model policy can be used to set out the company’s position with regards to providing employment references. The template contains sections to cover who should be responsible for providing references, the content of references and matters relating to data protection.