Time management

This topic contains a range of tools to help you run a session on time management.
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What is important in your job
The objective of this tool is to help the learner to clarify the bigger picture within which they need to make judgements about the use of their time.
Your current use of time
This tool can be used to help participants record and analyse the use of their time.
Driving reason to improve your use of time
This tool can be used to help participants identify their driving reason for wanting to develop their use of time.
Goal setting with a buddy
Use this tool to provide an approach to goal-setting that involves the help of a friend or 'buddy'.
Time-stealing email habits
Use this tool to focus on good email habits and to help participants to find ways of avoiding time-stealing habits.
Eliminate time wasters
Use this tool to show managers how to identify time-wasters and eliminate them.
Identifying, controlling and influencing time stealers
The objective of this tool is to give participants the opportunity to identify a variety of time-stealers and develop ways of overcoming them.
Getting to the root cause of the time problem
You can use this tool to help participants to distinguish between the presenting time management issues (that is, the symptoms) and the real causes behind them.
Explaining procrastination
This tool can be used to help participants explore this aspect of personal organisation and time management and develop some new habits and new strategies for dealing with procrastination.
Controlling the phone
You can use this tool to help participants review their use of the phone to assess how and where it impacts on their use of time.
Handling unexpected or unwanted visitors
This tool can be used to allow participants to explore what they can do to politely minimise the disruptive effect that these visitors may have.
Preventing meetings from stealing your time
You can use this tool to help participants explore ways of preventing meetings from stealing their time.
Bases on which to prioritise
This tool can be used to provide participants with a number of different bases on which to prioritise the use of their time.
Prioritising tasks and activities
Use this tool to show managers how to prioritise tasks and activities with a simple grid.
Identifying if tasks are urgent or important
Use this tool to show managers the difference between urgency and importance when looking at when to do tasks and how long to spend on them.
Focus on progress tasks
Use this tool to show managers the difference between 'progress' tasks and 'maintenance' tasks.
Using a to do list
Use this tool to show managers the effectiveness of regularly using a 'to do' list to improve time management.
Using a time log
This tool can be used to show managers how to use a time log to show the difference between how they should be spending their time and how they are actually spending their time.
Using Shuttle Sort to prioritise activities
You can use this tool to show managers how to use 'shuttle sort' to quickly sort a series of tasks or activities into an appropriate order.
Saying no appropriately
This tool can be used to outline to participants when and how they might consider saying 'no' to more workload.
Delegating to others
Use this tool to position delegation within the context of time management and personal organisation, and to identify activities that are useful and appropriate for participants to delegate.
Action planning
Use this tool to help participants to formalise their ideas on what they want to do differently into a plan.
Harmonise time management across the team
Use this tool to show managers how to harmonise their time management systems with the rest of their team, department or organisation.
Evaluation of your achievements in time management
You can use this tool to encourage participants to sustain and continue their progress and provide feedback for the organisation to know that their time and resources have been well spent.