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Time Management Techniques

Hello all

I was wondering if anyone has any time management tips?  I am relatively new to HR, and it is a whole different ball game with interruptions and "urgent" requests on top of the normal day-to-day stuff!

I also only work 4 hours per day, in a stand-alone role for an SME of approx. 180 employees.  To top this off, I have less than 2 years experience within the HR profession!

I am thoroughly enjoying the challenge, but end up feeling as though most of my time could have been used better on a daily basis!

Any tips would be greatly appreciated!

Thanks!

37211 views
  • In reply to Paul:

    Thanks Paul - this is really helpful
  • Steve Bridger

    | 0 Posts

    Community Manager

    12 Jul, 2016 12:33

    In reply to Lyndsey:

    Absolutely! It is easy to slip into spending more time managing your productivity system than doing actual work ;)
  • In reply to Paul:

    Hi Paul, how are you finding the bullet journal for work? I stared using a personal one in june and found it made such a difference that it felt natural to use a work one too, but I'm not sure if I'm getting the most out of it.
  • In reply to Sarah:

    Hi Sarah

    I am doing it slightly different with it being on the computer rather than in a paper journal. However I like it and I think I will continue with this going forward as my way of working. I have not found many drawbacks to the bullet journal and like the flexibility of it. While it is abit more admin time preparing it from month to month it is worth it as it lets me keep on top of things.

    I don't know whether I would like to do a home and a work journal as I think that would be too much for me. Whether I am getting the most out of it for me comes down to whether I use it regularly and I can say I do throughout the day with all my tasks and to do items. I like the interaction between the daily and monthly, as I would always have something on my to do list that was on hold or was pushed back but would just stay there on my list until I got around to it. Moving it to my monthly helps so I do go back to it and complete it in a timely manner and it does not get missed. It is my go to thing to track and document my work so I don't think I would do without it now.

    Hope this helps
  • Hi Lyndsey,

    I've seen some great suggestions on this thread - I've had to skim some replies though so apologies if these are already suggested:

    1. Email - email is a huge drain of my time, especially as managers and employees expect an immediate response to them. I now only spend the 2 hours a day on emails - 9-10am and 2-3pm. I close Outlook outside of these times so I don't get distracted by incoming emails and end up doing 25 different things. In my email signature it states this and says if it's REALLY urgent to just phone/come and see me. This seems to have helped people consider what is really urgent and what can wait.

    2. Working elsewhere - I found that working at different, quieter offices helps with getting more done and getting less distractions from people coming into the HR Office for a chat (the HR Office seems to have become a substitute staffroom in the last year or 2). I also work from home 1 day a fortnight, where I set my Outlook out of office and work on more complex things. My manager has my mobile number and will call if there's something urgent, but she rarely does. I get so much done on these days!

    Hope it helps,
    Anna
  • In reply to Anna:

    Hi Anna. This is so helpful, thank you. I will definitely try closing my emails!
  • Hi Lyndsey
    not sure if anyone lese has already suggested it but I find that turning off the automatic notice of emails and only checking emails when convenient for me works really well - no more small window appearing every 2 min at the bottom of my screen and no more pressure to answer straight away.
  • A book called "Getting things done" by David Allen really helped me. (Available on Amazon) It took a while to sort through everything and get things captured - but it now works well for me - although I have adapted it to suit me over the years that I have used it.
  • In reply to Karen:

    Thank you Karen - I shall purchase this tonight!!
  • Hello Lyndsey - recommended read for you - 15 Secrets Succcessful People Know about Time Management - Kevin Kruse. A great read and some really good practical tips on planning your day, minute by minute, setting goals and managing your in-box. Worth a look. Andrew
  • In reply to Andrew:

    Thanks Andrew - I will definitely try this one too!
  • In reply to Lyndsey:

    Hi Lyndsey,

    Another good read is 'How to be a productivity ninja' by Graham Allcott. I have read a lot of time management info and this one has worked the best for me as it seems to sum up a lot of them!
  • Hello Lyndsey

    I'm a bit late to this one (time management...).

    I don't think I have seen the Covey urgent/important matrix on this thread. It comes from Eisenhower's continuum of ranking task importance from not urgent and unimportnant to urgent and important. There is an explanation and templates here: www.brefigroup.co.uk/.../quadrnts.pdf

    I find this grid really useful. I have an A3 copy on the wall behind me and use small post it notes with tasks in each quadrant. I can move tasks based on their importance at any given time.

    Also, Covey's The 7 Habits of Highly Effective People is a great guide to being more productive in the right way.

    Hope that adds something different to this thread. Lots of great suggestions in here.

    Mark
  • In reply to Mark Gatto:

    This is great, thanks Mark!
  • I just want to say a huge thank you to all those who have commented on my post. Your hints, tips and general advice have been greatly appreciated, and I genuinely feel as though I have a seen a major improvement in my time management skills! Thanks again :-)