A study of people risk and workforce reporting by UK FTSE 100 organisations
Good corporate governance is about effectively supervising the management of a company to uphold the company’s integrity, achieve more open and rigorous procedures and ensure legal compliance. Ultimately it should also promote good relations with stakeholders, including shareholders and employees. Since the UK Corporate Governance Code was created, corporate governance has evolved to reflect changing stakeholder priorities. Most recently, concerns have been about making sure leadership teams and boards have oversight of corporate culture, and are engaging with their stakeholders, including employees. Executive pay and a lack of diversity on boards and in top leadership teams are also key issues in corporate governance.
This factsheet explores the purpose of corporate governance, the regulations that reinforce it, and best practice as specified by the Code. It also looks at the roles and responsibilities of the board members as well as the audit, remuneration and nomination sub-committees.
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Explore our viewpoint on corporate governance and transparent reporting. See our report 'How do companies report on their ‘most important asset?' for an analysis of workforce reporting in the FTSE100 and how to establish better quality reporting practices.
What is corporate governance?
Corporate governance is necessary for the effective, entrepreneurial and prudent management that can deliver the long-term success of an organisation.
Effective governance involves supervising the management of a company, managing risks and identifying opportunity, so that business is done competently, with integrity and with due regard to the interests of all stakeholders. It embraces regulation, structure, good practice and board ability.
In the UK, the Companies Act 2006 is the overarching legislation which sets out the legal requirements for corporate decision making, and the consequences of getting it wrong.
The UK Corporate Governance Code (the Code) sets out standard of good practice aims to achieve more open and rigorous procedures. The Financial Reporting Council (FRC) monitors the Code and publishes an annual report on it's impact and implementation.
All companies with a premium listing of equity shares in the UK are required to explain in their annual report and accounts how they have applied the principles and whether they have complied with the provisions – a ‘comply or explain’ approach. The Code represents the best practice of corporate governance in the UK. Other kinds of companies (such as AIM-listed or private companies) may follow other codes, such as the QCA code (for smaller companies) or the Wates Corporate Governance Principles (for large private companies). .
The Code provides a guide to key components of effective board practice. In 2018 it was refreshed, to place greater emphasis on relationships between companies, shareholders and stakeholders, and to promote the importance of establishing corporate culture that is aligned with business purpose, strategy, promotes integrity and values diversity.
The principles of the Code are:
- Board leadership and company purpose: every company should have an effective and entrepreneurial board which is collectively responsible for the long term, sustainable success of the company. The board should establish the company’s purpose, values and strategy.
- Division of responsibilities: the board should have the appropriate combination of executive and independent non-executive directors, with a clear division of responsibilities between leadership of the board (the chair) and the executive leadership of the company.
- Composition, succession and evaluation: the board should have the appropriate balance of skills, experience and knowledge. They should be appointed and evaluated in a formal and transparent way.
- Audit, risk and internal control: the board should present a fair, balanced and understandable assessment of the company's position and prospects, and establish formal and transparent polices to ensure external and internal audit, and risk management are effective.
- Remuneration: executive directors' remuneration should aim to promote the long-term sustainable success of the company, and be aligned to purpose and values.
The Code also includes a new requirement that boards demonstrate how the organisation is improving employee voice at board level. Organisations are now required to illustrate how they’re applying one or more of the below models:
- Giving a non-executive director responsibility over workforce issues
- Establishing a workforce director (so-called 'worker on the board')
- Establishing an employee advisory committee (or broader stakeholder committee).
The updated (2018) Code also includes:
- Mandatory requirements for the reporting of pay ratios between chief executives and workers, include justification of the difference in pay
- Requirements for directors of all large organisations to set out how they are acting in the interests of employees and shareholders.
- A public register of listed companies that have faced significant shareholder opposition to executive pay packages.
- A new requirement that the Remuneration Committee review pay across the wider workforce, and illustrate how employees have been engaged throughout the process. They must also illustrate how internal and external measures are being used to measure the appropriateness of executive pay.
Corporate governance is important as it helps to foster cooperation internally and promote the image of the company to its stakeholders and the public. Since its introduction, the Code has contributed to an improved framework in the UK which promotes ethical business practices and responsible business. Our Hidden figures report looks at how organisations in the UK FTSE 100 are reporting on their people practices.
Read our Remuneration Committee report to see how companies can adopt the new requirements for Remuneration, and ensure effective governance of people, culture and pay.
Bribery and fraud
The Bribery Act 2010 brought together various pieces of law relating to bribery. It introduced four offences, including the corporate offence, which occurs when an organisation fails to stop people operating on its behalf from being involved in bribery. Organisations, led by the directors, are recommended to:
- Name a person responsible for all anti-bribery actions.
- Promote anti-bribery culture.
- Have a clear anti-bribery policy.
- Develop clear financial controls for large financial transactions.
- Train staff on anti-bribery to enable the correct actions when issue arise.
- Ensure an effective whistleblowing system is in place.
- Make clear the gifts and hospitality protocol.
- Specific clauses relating to anti-bribery and fraud should be included in contracts where appropriate.
- Detailed risk assessments and evaluations should be undertaken to highlight issues and learn from issues that may have occurred.
Modern slavery and supply chain issues
The Modern Slavery Act 2015 introduced a new requirement for companies, including those carrying out charitable, educational or public functions, with an annual turnover worldwide of £36 million or more, supplying goods or services in the UK (estimated to amount to 12,000 organisations), to publish a yearly statement setting out what they have done (or not done) in the previous 12 months to prevent slavery and forced labour practices in their own businesses and supply chains.
The statement, signed by a board director, must be published prominently on the company’s website as soon as possible, and no later than six months (according to Home Office guidance) after the organisation’s financial year end. The Modern Slavery Registry carries over 7,000 statements from nearly 6,000 companies made under the UK legislation.
A government report on how well the Act is working is due out in 2019. The government intends to publish a list of non-compliant organisations after that date.
The CIPD’s modern slavery statement is on our governance webpage.
Role and composition of the board
Directors have a collective responsibility to promote the long term sustainable success of the company and are individually responsible for their actions. There are civil consequences if a director breaches any of the duties. The duties are enforceable by:
- Damages or compensation for the loss suffered by the company.
- Restoration of company’s property.
- An account of profits made by the director.
- Cancelling a contract, if the director failed to disclose their interest.
A failure by a director to declare their interest in an existing transaction or arrangement is an offence and may give rise to a fine.
A key issue for boards is how they incorporate diverse skills, experience, backgrounds and perspectives into their decision making. Gender and ethnicity balance at board level have both been recognised by government and are tracked by the FTSE Women Leaders Review and the Parker Review. Other kinds of diversity are also increasing in importance, including age, skills and experience, cognitive diversity and disability.
Public and voluntary sector boards
Boards of directors also exist in the public, charity, health and voluntary sectors. Though the aims of these organisations are very different from those of commercial companies they still require the same management and accountability in the form of robust corporate governance.
Public sector bodies, such as the Cabinet Office, have produced guidance and case studies on corporate governance issues for public sector boards and for people wishing to take up public appointments.
The boards of voluntary or charitable organisations play a similar role to those in the public and private sectors. The positions are often unpaid but that does not mean that they are not as important. The National Council for Voluntary Organisations has produced guidance and advice on trustee and governance issues. Many charities and voluntary organisations follow the Charity Governance Code.
Composition of the board
The size and complexity of the organisation will usually determine the size of the board. In a small company the board may consist of just the managing director (MD) and one other, often the financial officer. In larger organisations it could comprise the chair, chief executive, chief financial officer, other executive directors (EDs) and non-executive directors (NEDs). The Code recommends that the board include a balance of executive and non-executive directors, including independent non-executive directors.
Role of the chair
The role of the chair is to lead and manage the board, to be responsible for setting the board's agenda and to ensure that meetings are conducted properly, order is kept, the agenda is followed, items are discussed and decisions made. The Code recommends that the chair should be responsible for the leadership of the board and for ensuring effectiveness in all aspects of its role.
The chair is appointed in accordance with the articles of the company. The chair has a crucial role in ensuring that the executive directors and non-executive directors work together with a common purpose, using their different skills and competences, and promoting openness and debate. The Cadbury Review likened the role of the chair to that of an orchestra conductor – striking a balance between focused discussion and general debate for the overall effectiveness of the board.
The Code recommends that the chair should be independent and a chief executive should not go on to be chair of the company.
Role of the directors
The executive directors (EDs) will run the company's business and will often be directors of functions such as finance, HR or operations. Much has been written on which functions should be represented at board level and it is for each organisation to decide the composition of its board. However, EDs with certain titles should be aware that they will need to have the required specialist knowledge to carry out those roles.
Non-executive directors (NEDs) have the same duty of care as EDs. So before taking up any director appointment, it's vital to undertake a personal 'due diligence' to understand the company and the expectations placed on NEDs.
Role of the committees
The board may decide to delegate some of its authority to committees. The committees usually established are:
- Audit committee.
- Nomination committee.
- Remuneration committee.
- Ad hoc/special committees with delegated responsibility for a specific task or part of board activity. Common examples include risk, people and culture, sustainability, or responsible business.
Each committee will have terms of reference and will normally report back to the board at agreed intervals.
The governing principles for audit committees in the Code are based on the conclusions and recommendations of the Smith Report. The Code recommends that at least one member of the audit committee should have recent and relevant financial experience. The FRC's Guidance on Audit Committees gives more detail.
The nomination committee leads the process for new board appointments, ensures plans are in place for orderly succession to both the board and senior management positions, and oversee the development of a diverse pipeline for succession. Once the recruitment and selection process is complete the committee will recommend new appointments to the board.
The remuneration committee sets the remuneration and policies for the EDs and the board chair, and considers fair pay and pay reporting across the organisation. They should review workforce remuneration and related policies, alignment of incentives and rewards with culture. The Code recommends that only NEDs should sit on the committee. We’re exploring the future of the remuneration committee in light of the broader requirements on this committee to include workforce pay.
Useful contacts and further reading
Institute of Directors website - briefings on corporate governance (some briefings are available to IOD members only)
Books and reports
CHARTERED INSTITUTE OF PERSONNEL AND DEVELOPMENT. (2016) A duty to care? Evidence of the importance of organisational culture to effective governance and leadership. London: CIPD.
SIMPSON, J. and TAYLOR, J.R. (2013) Corporate governance, ethics and CSR. London: Kogan Page
TRICKER, B. (2019) Corporate governance: principles, policies and practices. Oxford: OUP.
Visit the CIPD and Kogan Page Bookshop to see all our priced publications currently in print.
CLARK, E. (2017) Employment practices are a key plank of good corporate governance. People Management (online). 15 November.
OZANNE, S. (2018) Modern slavery act: why corporate accountability is set to rise. People Management (online). 17 October.
ROPER, J. (2019) Can HR measure up? HR Magazine. November. pp16-23. Reviewed in In a Nutshell, issue 93.
ROPER, J. (2020) Rethinking corporate governance after Covid-19. People Management (online). 4 June.
CIPD members can use our online journals to find articles from over 300 journal titles relevant to HR.
Members and People Management subscribers can see articles on the People Management website.
This factsheet was last updated by Ben Willmott: Head of Public Policy, CIPD
Ben leads the CIPD’s Public Policy team, which works to inform and shape debate, government policy and legislation. His particular research and policy areas of interest include employment relations, employee engagement and well-being, absence and stress management, and leadership and management capability.
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