Download practical materials including template policies, letters and a checklist, to assist your response to the new coronavirus (COVID-19).

The materials are available courtesy of HR-inform and can be adapted to suit your particular organisation or circumstances.

General workplace safety risk assessment

This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide).

Record of conversation about returning to the workplace after lockdown

This conversation record itemises some of the topics that should be covered when first talking to employees about returning to the workplace. Further conversations relating to the specifics of your business plan in detail should also follow. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide).

Policy on placing staff on furlough

This policy sets out the employer's process for placing staff on furlough in line with the Coronavirus Job Retention Scheme. It outlines how the scheme will work, including provisions clarifying furlough pay, length and what work is possible during furlough.

Letter to place employees on furlough

This letter template outlines that staff may need to be placed on furlough in line with the Coronavirus Job Retention Scheme and outlines all current information about this scheme.

Managing coronavirus checklist

This checklist goes through the key areas organisations should consider in managing and preventing the spread of the coronavirus disease Covid-19, from communicating with employees to assessing those who have returned from affected areas.

Letter to employees setting out position on absence and pay due to coronavirus

This letter outlines to employees the steps that the organisation is taking to work against the spread of the coronavirus disease, Covid-19. It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home.

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases

This letter template can be sent out to remind employees of their responsibility to assist the organisation in preventing the spread of infectious diseases like Covid-19.

Policy on controlling the risk of infectious diseases in the workplace

This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and the procedures it will follow to fulfil this responsibility.

Pandemic contingency continuity plan

This policy template can be used to set out the contingency plan that should be followed in the event of an outbreak of a pandemic. This policy covers preparation for an outbreak, dealing with infected employees, dealing with work activities, working, communication and additional advice.

Emergency protocol/business continuity plan

Use this policy to set out your organisation's emergency plans. This policy covers infectious diseases procedures which will assist in responding to the global health emergency. The policy also covers fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan.

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